Martha Care is a new charity working hard to establish itself as a vital support service to families caring for very sick children in Bristol Royal Hospital for Children. We aim to provide a support social worker, called a Martha Care Worker, located on the wards and targetting families as soon as their children are admitted into the hospital. we also seek to provide a keyworker role for families with chidren with complex medical needs who experience frequent readmissions into hospital. We particularly target families whose child is likely to remain in hospital for more than 7 days.
We provide our service irrespective of the condition, illness or injury, recognising it is the duration of the stay in hospital that impacts on the family, reducing the family's resillience and resources, especially if they find themselves far from their home community.
Role of the Secretary
The tasks of the Secretary for Martha Care includes:
- convening meetings
- booking rooms
- dealing with correspondence
- preparing agendas for meetings (in consultation with the Chair)
- taking the minutes of meetings
- Drafting a committee "To Do" list ensuring members are aware of the tasks allocated to them and reminding members of their requirement to report on the progress of those tasks to the committee meetings
- To provide all written documentation prior to committee meetings to members to enable them to be adequately prepared
- To ensure information is appropriately stored and accessible to those requiring it
- ensuring back-up information is available at meetings where the topics to be discussed require it.
- Organising and publicising the AGM
- Overseeing and managing any administrative workers employed by the charity
Preference will be given to applicants who have prior experience of being a secretary to the board of trustees, a trustee or an officer of a board of trustees.
Experience of managing staff, reporting to management boards is also desirable.
The Role of Martha Care Trustees
Trustees take ultimate responsibility for the work that the charity does, and the
way in which it spends money given by donors, to achieve its aims. It is a big
responsibility, focusing on the strategic direction of the charity, agreeing plans
It has a legal dimension too, with Trustees legally responsible for ensuring that
the charity operates to standards set by the UK government and the Charity
It is a task that takes time to do properly; it is estimated that it will require the
equivalent of at least one day a month.
The full Trustee Board meets every two months; there may be sub-committees,
with authority delegated to them by the Board, meeting at other intervals; and
staff may seek to consult with you on your particular expertise. You may be
asked to represent the Charity at outside meetings with potential funders or
influencers, attend report launches, or work alongside staff at events and
· Ensuring that the Charity has a clear vision, mission and strategic direction, and is focused on achieving these.
· Being responsible for the performance of the Charity and for its ‘corporate’ behaviour.
· Ensuring that the Charity complies with all legal and regulatory requirements.
· Acting as guardians of the Charity’s assets, both tangible and intangible, and taking all due care over security, deployment and proper application of those assets.
· Ensuring that the Charity’s governance is of the highest possible standard.
· To work in partnership with other trustees, the Executive Chairman, and other senior staff.
1. To agree the vision, mission and strategic plan for the Charity.
2. To ensure that the operational plan and budget reflect the agreed strategic
direction and that they are appropriate.
3. To agree the measures for objectively monitoring the progress of the
charity towards its strategic goals.
4. To monitor the achievement of the Charity against the key measures from
the operational plan and budget.
5. To agree the Charity’s policies and ensure that they will assist in the
achievement of the strategic and operational plans.
6. To ensure that the Charity has satisfactory financial control systems and
procedures, and to review the level of risk annually.
7. To safeguard the Charity’s reputation, and other intangible assets.
8. To reflect annually on the performance of the Executive Chairman, Trustee
Board and your own performance as a Trustee.
1. To participate in the annual strategic planning workshop.
2. To attend trustee meetings every three months, read relevant papers and
be prepared to make a contribution.
3. To support the staff when requested, sharing expertise, as a member of a
working group or in other appropriate ways.
4. To be prepared to act as a spokesperson for the Charity when asked by
the Executive Chairman, and to work within an agreed brief.
5. To attend events as an ambassador for the Charity , to network and
promote the work of the charity.
6. To assist with fundraising by speaking, networking and otherwise seeking
donations in conjunction with staff and volunteers as appropriate.
Potential Trustees are required to participate and attend committee meetings for a minimum period of 6 months before standing for election.
New Trustee positions are subject to a 6 month probationary period.
Period of notice
Trustees are elected for a 3 year term (except in the case of the chairperson who is elected for 4 years). Any trustee seeking to resign from their position is required to give 1 months notice.
Any trustee wishing to resign from an officer position will be required to give at least 3 months notice and is expected to hand over outstanding tasks & responsibilities to any replacement wishing to stand for election at the AGM.
Advice and support
- Funding and finance
- Coping with cuts
- Addressing needs
- Managing change
- Planning for the future
- Involving people
- Public Service Delivery
- Governance and leadership
- Compact Advocacy programme
- Campaigning and influencing policy
- Collaborative working
- ICT (information and communication technology)
- Climate change
- People, HR and employment